THE CERAMIC ASSOCIATION OF NEW YORK STATE BY-LAWS

By-Laws

Of The

Ceramic & Glass Association Of New York

Section 1. Governance

The Board of Directors shall meet either just prior to or just after the annual meeting and at least one other time in the year at the call of the President. The Board may meet more often at the call of the President or by action of a majority of the Board members.

A simple majority of the members of the Board shall constitute a quorum at a duly called Board meeting.

At any regularly called meeting, the Board may, by a majority vote of its members physically present or voting by proxy, adopt or amend the By-Laws in harmony with the Constitution. Notice of the proposed change must be sent to each Board Member in writing fifteen (15) days prior to the meeting. Any such changes adopted by the Board shall be communicated to the membership.

Section 2. Dues and Membership

There shall be three classes of membership which shall pay the following annual dues:

		Membership Fee
Individual		$ 25.00
Student		$ 10.00
Corporate	<250 members	$100.00
	<250-1000 members	$200.00
	>1000 members	$300.00

Corporation membership in the Association shall be limited to those businesses having a physical presence within the geographical boundaries of the State of New York. This rule may be waived by Action of the Board. Each corporate member shall appoint a representative to attend meetings and vote on its behalf.

Any individual interested in the objectives of this Association, whether or not a resident of the State of New York, provided he has been recommended by a member of the Board and has expressed him or herself to the effect that his/her membership is being sought for personal reasons, is eligible for individual membership. Individual members who are residents of the State of New York may serve on the Board and hold office.

To be eligible for student membership a person must be enrolled in a full-time educational program in the field of ceramics, glass, materials science or similar field. Student members may not serve on the Board of Directors or vote.

The Secretary-Treasurer may use their discretion in accepting applications for membership in the Association and need not refer such applications to the Board except where there is doubt that the membership fulfills the requirements of the Association.

Section 3. Audit

The accounts of the Secretary-Treasurer shall be audited each year at the end of the fiscal year in accordance with Section VI 2e.

Section 4. Nominations and Elections

Prior to the Annual Meeting the President shall appoint a Nominating Committee as stipulated by the Constitution.

The method of nominating and electing the President, Vice-President, and elected members of the Board shall be as follows:

The Nominating Committee with advice of the Executive Committee shall nominate the candidates for President and Vice-President.
The Nominating Committee shall obtain the consent of each nominee.
The Nominating Committee shall report the slate of candidates at the Annual Meeting.
The presiding officer shall then request other nominations from the floor.
A majority of votes cast, a quorum being present, shall elect the officers and members of the Board, as designated by the Rules.

The president shall call for the vote by acclamation if there is only one slate of officers and elected members of the Board. If more than one individual is nominated for any office, the President shall appoint two Tellers who shall prepare and tally paper ballots and election shall be conducted.

A quorum of ten (10) or more eligible voters shall be necessary to hold election.

Section 5. Committees

The following standing committees shall be appointed by the President:

Executive: The Executive Committee shall consist of the President, the Vice-President, the Secretary-Treasurer, and two other Board members appointed by the President.

Nominating: The President shall appoint a Nominating Committee of three prior to the Annual Meeting one member of the Committee shall be a past President, who shall act as Chair, and at least one member shall be selected from the membership other than a member of the Board.

Program: The Program Committee shall consist of a Chair, appointed by the President, and at least four members. It shall be the duty of the Committee to solicit, screen, and select worthwhile activities for the Association, which through their accomplishments may serve to promote the Association and objectives of the Association as defined in the Constitution.

Membership: The Membership Committee shall consist of a Chair and at least two others. The duties of the Committee shall be to promote and encourage membership of the Association. This Committee shall review the roster of the membership within six weeks prior to the Annual Meeting. This Committee shall check all members in arrears with the purpose of bringing such members into good standing.

Finance and Audit: The Finance and Audit Committee shall consist of two, a Chair and one other. Both shall be members of the Board. It shall be the duty of this Committee to scrutinize the books of accounts of the Secretary-Treasurer, the canceled checks issued during the fiscal year, and to verify the bank balance at the end of the fiscal year, namely December 31^st.

Academic Affairs: An Academic Affairs Committee shall be formed to promote ceramic education and scientific research in New York State.

Special: The President may appoint from time to time, with approval of the Board, such special committees as may be necessary and the Board shall delegate to them such powers as it may be deemed proper, subject to the Constitution and the By-Laws.

All Committee reports submitted to the membership at the Annual Meeting must be in writing and turned over to the Secretary-Treasurer to be incorporated in the Minutes of the Annual Meeting.

Section 6. President’s Report

The President shall submit an Annual Report of the highlights of the year. A copy shall be sent to each member for information on the benefits of participation in the affairs of the Association.

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